Visa Application Declaration

ACEAIT committee hereby reiterates that we are NOT authorized to assist with any Visa application works. We, here include the organization itself, the conference secretariat, international liaisons and any individuals or parties related to ACEAIT committee.


ACEAIT committee does not issue organization registration letter, guarantee letter, schedule of staying letter, local sponsor letter, and governmental format invitation letter, but provides only Invitation Letter issued by the Conference Committee Board.


You may be required to submit a letter of guarantee to the embassy. Here ACEAIT committee would like to emphasize the difference between a letter of invitation and a letter of guarantee.

Letter of Invitation
A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It will be stated in English and may help with your visa application. However, it does not guarantee you a visa.

Letter of Guarantee
A Letter of Guarantee is an individual/party who agrees to be legally and financially responsible for your staying during your visit in the country you're going to. ACEAIT committee will not provide any Letter of Guarantee.

Should your application be denied, ACEAIT committee cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual be denied.

Please visit the website of Ministry of Foreign Affair of Japan for information and regulations about your visa application.

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Online Submission

Important Dates

Submission Deadline
December 5, 2019

Notification of Acceptance
from December 24, 2019

(paper reviewing takes 20 days)

Registration & Payment Deadline
January 22, 2020

Conference Date
March 24-26, 2020


Contact & Inquiry

ACEAIT Secretariat
Email: aceait@aceait.org

Conferences contact: